PRIVACY POLICY

IMPORTANT-project.com is the official website of the EU-funded IMPORTANT project (funding from the European Union’s Horizon 2020 Research and Innovation programme under grant agreement No. 101104589).

1) Who does this policy apply to?

This policy applies to all IMPORTANT website (https://important-project.com) users and its goal is to communicate how we, [….], collect and process your personal data.

2) When are your personal data collected and used?

There are several ways in how we can collect information about you:

1. We collect your e-mail address when you subscribe to our newsletter.
2. We may also collect your personal data (your name, your organization name, country, your contact details and the message itself) if you contact us via the contact form in our website, via social media, e-mail, phone, or any other digital communication channel. We will use this data only to reply to your initial message, unless you agree to receive information related to IMPORTANT Project.
3. We collect certain information about you when you use this webpage via cookies. Further details on this are provided in our cookie policy available here.

3) Who is the controller of your personal data and how can you contact them?

This website is developed by Security Labs Consulting Limited who is part of the IMPORTANT consortium (“We”, “us”), and we are the controller for the data processing occurring here. You can contact us at:

Security Labs Consulting Limited, Bldg 1000, Units 1201 & 1202 City Gate, Mahon, Cork, Ireland. Should you have further questions regarding the processing of your personal data, do not hesitate to contact: Security Labs Consulting Data Protection Officer by sending an email to securitylabs@securitylabs.ie

4) How do we use your data?

We process your personal data for the following purposes:

1. If you subscribed to the newsletter: to regularly send you the IMPORTANT newsletter, including invitations to events and webinars about the project. You may also receive email from us with questions and information about your subscription to our newsletter. You always have the opportunity to unsubscribe from our newsletter by contacting us at info@important-project.com or by clicking on the link provided in the newsletter.
2. When you contact us through the contact form or via phone, e-mail or other digital communication channel: to answer the questions received via the contact form.
3. Improve the website content and experience by analysing the user’s performance.

The purposes for which we use data obtained by our cookies are described in our cookie policy available here.

We may also process your personal data to comply with legal obligations or to comply, insofar we are legally allowed, with any reasonable request from competent law enforcement agents or representatives, judicial authorities, governmental agencies, or bodies, including competent data protection authorities.

5) What is the legal basis for collecting and using my data?

If you subscribe to our newsletter, you are providing your consent which is the legal basis on which we process your personal data. Your consent is voluntary but necessary to receive the newsletter. You may withdraw your consent at any time by sending an e-mail to info@important-project.com or by clicking on the link provided in the newsletter.

If you contact us via our contact form or via phone, e-mail, or other digital communication channel and for web analytics purposes we rely on our legitimate interest to be able to respond to your message, request or a question or improve the performance of our website.

6) Are we sharing your data?

The information collected from the website may, when necessary, be shared with:

1. the IMPORTANT consortium partners (i.e. if you ask a question relating to the role of a particular partner). The list of the partners is available here;
2. potentially also with the European Commission when reporting IMPORTANT results or governmental or judicial authorities insofar we are required by law to send them your personal data (e.g. police or law enforcement).

We will only share your personal data when necessary. Where possible, data will be anonymized and/or aggregated.

We do not intend to send your personal data outside of EEA. In case any transfer of personal data outside the European Economic Area (the European Economic Area consists of the EU, Liechtenstein, Norway and Iceland) would occur, we assure you that we will only do so in accordance with either Art. 45 GDPR (on the basis of an adequacy decision) or Art 46 GDPR (appropriate safeguards in place).

7) How long do we keep your data?

We process and store personal data as long as it necessary for the fulfilment of our contractual obligations under the Grant Agreement of the project. When this data is no longer necessary for the above purposes, it will be regularly deleted.

All personal data we collect to send you our newsletter we will keep for as long as you remain subscribed to our mailing list.

8) What are your rights as a data subject?

As defined in the Regulation (EU) 2016/679 (General Data Protection Regulation), User (data subject) has the following Rights:

1. Right to have access to the Personal Data that is held about you by the Provider – what data we have collected, for what purpose, how it is processed and how long it is stored (article 15).
2. Right to rectification (article 16). You have the right to obtain from the Provider the rectification of inaccurate personal data and to have incomplete personal data completed.
3. Right to erasure (‘right to be forgotten’) (article 17). You have the right to obtain from the Provider the erasure of personal data concerning you.
4. Right to restriction of processing (article 18). You shall have the right to obtain from the Provider restriction of processing where one of the following applies: (a) the accuracy of the personal data is contested (b) the processing is unlawful (c) the Provider no longer needs the personal data for the purposes of the processing.
5. Notification obligation regarding rectification or erasure of personal data or restriction of processing by the controller (article 19). The Provider will communicate any rectification or erasure of personal data or restriction of processing carried out to each recipient to whom the personal data have been disclosed, unless this proves impossible or involves disproportionate effort. The Provider shall inform you about those recipients if you request it.
6. Right to data portability (article 20). You have the right to receive the personal data concerning you, in a structured, commonly used and machine-readable format and have the right to transmit those data to another Party without hindrance from the Provider.
7. Right to object (article 21).

You have the right to object to processing of your personal data. The Provider shall no longer process the personal data unless the Provider demonstrates compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defence of legal claims.

For exercising your rights, or for any questions, comments, objections or complaints, regarding this Privacy Policy or privacy, security or data protection practices applied, please contact the Provider by email via its designated Data Protection Officer (securitylabs@securitylabs.ie).

We handle your requests with the utmost care to ensure that your rights are protected. For any requests that may require assumption or disclosure of Personal Data, the User will have to demonstrate legitimate grounds for making the respective requests, as well as provide sufficient evident for the identity of the User.

In some cases, we may not be able to process your request directly. However, in any event we will inform you of the progress of your request within one month of the submission of your original request.

Cookies Policy

1. What are cookies?

Cookies are small text files which are placed on your computer when you visit our website (https://important-project.com/). Each cookie contains various data such as, for example, the name of the server from which it comes, a numeric identifier, etc. Cookies help us to do different things, such enabling certain features on our website or measure how visitors such as you use our website. Read on for more details on which cookies we use and for what purposes.

2. Who is “we”?

This website is developed by Security Labs Consulting Limited who is part of the IMPORTANT consortium (“We”, “us”), and we are the controller for the data processing occurring here.

3. Which cookies do we use and why?

On our website, we use technical and analytics cookies. In more detail:

1. Technical cookies are cookies which are essential for the correct functioning of the website and to provide the service offered and requested by a user.
2. Analytics cookies are cookies that are either processed by us or by a third party and which allow us to measure the number of users and therefore carry out a statistical analysis of the use of the website. For these purposes, they analyse your browsing behaviour on our website, with the goal of improving the services of this website.

When you use our website, we will place cookies, as the ones below:

You may choose to prevent this website from aggregating and analysing the actions you take here. Doing so will protect your privacy but will also prevent the owner from learning from your actions and creating a better experience for you and other users.

For the _ga cookies we require your prior consent. You can give your consent by clicking the appropriate button in the cookie banner. You can withdraw your consent at any time by deleting the cookies stored in your browser. You can find more information on how to do this on the websites of the respective browser manufacturers:

1. Internet Explorer: https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies
2. Safari: https://support.apple.com/pl-pl/guide/safari/sfri11471/mac
3. Firefox: https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences
4. Chrome: https://support.google.com/chrome/answer/95647?hl=en
5. Microsoft Edge: http://windows.microsoft.com/en-gb/windows-10/edge-privacy-faq

 4. What data is collected and why?

The cookies we use collect the following data:

1. Time of visit, pages visited, and time spent on each page of the webpages
2. Referring site details (such as the URI a user came through to arrive at this site)
3. Type of web browser
4. Type of operating system (OS)
5. Flash version, JavaScript support, screen resolution, and screen colour processing ability
6. Network location and IP address.

5. With whom do we share your personal data?

We will not share your personal data with anyone but our suppliers who help us process your personal data.

Our use of analytical and statistical cookies may imply that the third party provider of those cookies, namely Google, may obtain certain information about you, including about your surfing behaviour. You may find more information on Google’s processing activities here: https://support.google.com/analytics/answer/6004245?hl=en.

Anyone who has access to your personal data will always be bound by strict legal or contractual obligations to keep your personal data safe and confidential.

Anonymised and aggregated statistics about the use of the website, may be shared within the IMPORTANT consortium and with the European Commission, but this will not contain any information that can be traced back to you as a user.

6. How long do we keep your personal data?

Your personal data are only processed at the first moment of collection. Afterwards we immediately use the anonymization features of Google Analytics to ensure that any information collected via cookies is anonymized. Please note that the, _ga cookie remain on your device for the whole duration of the indicated lifespan (unless you delete them manually). Each time you visit our website, these cookies will be collected again. For more details on how to delete them, please see point 3 above.

We may keep reports and aggregated statistical data for up to 5 years after the project’s duration.

7. What do we do to keep your personal data safe

As explained earlier, security and confidentiality of all data we process is very important to us. We have also technical, organizational, and contractual measures to ensure that our infrastructure, systems, applications, premises and processes are and remain safe.

8. Which rights do you have with regard to your personal data?

When we collect and use your personal data, you enjoy a right of access, correction, erasure, data portability as well as restriction and opposition to processing your personal data. Note, however, that where it concerns personal data processed through cookies, we anonymize immediately. We are no longer processing any personal data, hence no rights can be granted.

If you have any complaint regarding the processing of your personal data by Security Labs Consulting Limited, you may always contact us via the e-mail address mentioned above.

9. What if this cookie policy does not answer all of your questions?

The data protection laws require that we provide you with information on the processing of your personal data. Should you have further questions regarding the processing of your personal data, do not hesitate to contact us at securitylabs@securitylabs.ie.

10. Will this policy be updated?

We will occasionally update these terms and cookie policy.

Any modification of these conditions will be posted on this web site. From the moment that we make available to users the new conditions through publication on our website, these new conditions apply replaces those previously published. It is a user´s responsibility to periodically access these published conditions on our web site to always know the latest ones.

Last updated: August 28, 2023